Introducing our brand new service - Time! Have you ever wished for an extra pair of hands to help you with your daily tasks and responsibilities? Now you can buy time in the form of a virtual assistant. Ever wanted to give some something so special like 2hours extra in a day to someone special who really needs it just to spend with you, or as a gift to them to spend some time with their loved ones, or rest. Now you can...
Our personal assistants are highly skilled and experienced individuals who can help with anything from admin tasks, responding to emails, managing a diary ordering groceries to planning an event or managing travel itineraries and planning items, writing notes, creating excels or simply filling in forms online, they can also create social posts for your personal or business profile and manage these for you. You can purchase their services by the hour or in bundle rates, making it easy to choose the option that best suits your needs and budget. You can also purchase a gift voucher option which can be expertly designed for your special occasion!
Not only is this service perfect for busy individuals, executives, business owners and others with similar lifestyles, but it's also a great gift idea for your loved ones. Imagine giving the gift of time to someone who is overwhelmed or stressed out - it's a thoughtful and practical present that they will truly appreciate.
Prices start at just R300 an hour, so why not treat yourself or someone special to the gift of Time today?
How does it work:
More about Naseeha:
Naseeha Ramathula, owner of Making Admin Simple is an experienced Executive Assistant with over 19 years of experience within the administrative and secretarial field who is extremely passionate about helping others to manage their time and decided it was time for her to venture out on her own in 2019 and started
Making Admin Simple, a Virtual Assistant business that specializes in supporting small to medium businesses and entrepreneurs with their administrative,marketing, operations, and support needs of their businesses.
She specialize in Team Management, Company Strategy, Accounts Management, arranging meetings and events, helping you manage your data-bases and ensuring that it is always correct and up to date, Compiling presentation and spreadsheets, arranging your travel both national and international and so much more.
Her motto: "Allow me the opportunity to add simplicity to your life."
BENEFITS OF VIRTUAL ASSISTANTS
- Reduced Labour Costs - Virtual Assistants work as independent contractors. This means they handle all their own expenses.You simply hire them to perform a specific job, pay them for their time, and that’s it.
- Increased Productivity - Research has shown that the average employee does 3 hours of actual “productive” work per day,Virtual assistants work differently. Without the distractions of an office environment, they’re able to focus and dedicate their time to getting tasks done.because they’re self-employed, their number one goal is client satisfaction. If they start slacking off and missing deadlines, it’s unlikely the company will hire them for future work.
- Increased Flexibility - With a VA, you’re not saddled to a 8-5 workday. They work around your schedule and are there when you need them.
- Improved Work Quality - How much time do you spend every day on “busy” work like checking emails,answering phone calls, or managing your website?How much more productive could you be if someone was there to handle all those nonessential tasks for you? Then you will be able to dedicate more time to growing and marketing your business.
- Strenghten your weak areas - With virtual assistants, you can bridge skill gap in your organization. Gone are the days when virtual assistants used to be only simple remote workers. Now, they are skilled professionals and can do a wide range of tasks. Whether you need someone to manage social media or you want somebody to conduct Internet research, you can easily hire a virtual assistant for the same.
SERVICES PROVIDED
Administration /Office Management.
- Filter general information, queries, phone calls, taking and following up of messages and managing conflict management.
Ensuring day to day office activities are run smoothly.
- Purchasing of office supplies: stationery, office and kitchen supplies.
- Managing Office Staff (Cleaners, tea ladies, garden services etc)
- Manual filing / Keep and maintain accurate record of papers an electronic correspondence/ typing of documents.
- Arranging courier services both national & international. Reconciling of credit cards statements.
- Arranging hampers for end year client gifting.
Diary & Email Management.
- Manage, update and maintain clients dairies and e-mails as per instructions given. Highlight urgent correspondence.
- Respond to emails & deal with appointments.
- Schedule meeting appointments on behalf of clients and arrange venues.
Events Management (Meeting and Conference Arrangements).
- Arranging Strategy Sessions, Breakaways, Year- end functions, Awards Functions, Breakfast Seminars, AGM's and any other arrangements for general meetings. Liaising with venues to get quotations for hire as per clients requirements.
- Site visits of venue.
- Creating invitations and sending meeting requests and maintaining RSVP Lists and dietary requirements are met.
- Compiling Agenda's and programs for the event.
- Arranging Speakers if required for conferences and AGM's.
- Arranging & hosting of Webinar's via MS TEAMS
Travel Management (National and International).
- Booking of Flights,Accommodation, Car hire, Shuttle Services (If Required) Arranging Forex and travelers insurance.
- Visa Applications.
- Arranging of transfers services for international guests.
- Reconciling of travel. expenses.
Budget & Expense Management.
- Managing Travel spend according to monthly budget given and ensuring the budget is not exceeded and send monthly reports to client.
- Manage event management budgets and ensure that budget is not exceeded. Manage Client credit cards and reconcile as per usage.
- Reconcile travel expenses.
Agenda's , Action Lists & Meeting Minutes.
- Compiling of Agenda's for meeting, strategy sessions, Annual General Meeting etc. Transcribing of meeting minutes.
- Creating action lists as per actions from meeting minutes and sending of meeting request reminders of deadlines.
- Compiling Board Packs.
Research.
- Conducting research for clients on difference organisation. Conducting investigations.
Contract & Database Management.
- Creating and editing client legal contracts.
- Maintaining of client contract data - bases. (ensuring contracts are valid and renewing contract once expired)
- Creating data-bases for client information (Contact info, e-mail addresses, contact details).
Spreadsheets and Presentations.
- Creating, Managing and maintaining of spreadsheets.
- Creating of Power point presentations (Sales Proposals, Presentations etc)
- Prepare & compile board packs for board meetings.
- Client Relationship Management (CRM)
- Building and maintaining relationships with clients.
- assisting with inquires timeously and giving feedback.
- Ensure that you go the extra mile for the client.
- Follow up on services rendered and whether the client is happy and ask for suggestion of our "things can be done differently".
Financial Management.
- Purchase orders and invoices (Raising of PO and ensuring invoices are paid to suppliers, Proof of payments are sent to clients and knowledge proof of receipt).
- Assisting with financial budgets during financial year end & assisting during audits. Managing petty cash & credit card recon’s - ensuring that all recons are accurately complete and there are no discrepancies and errors.
- Capturing of employee personal reimbursements , service requisitions,Cell phone bills. Work on various accounting systems such as: SAP, Accpac, Q Muzik, Business Manager, Wave Apps etc..
- Managing client bank accounts and making payments. (Treasurer Roles)
Social Media Management.
- Creating content for uploading and creating traffic to pages.
- Creating Brochures and Pamphlets..
- Checking monthly social media schedules for media companies before posting.
Project & Team Management.
- Ensuring project are managed from start to end.
- Management of teams, ensuring deadlines are met on time, send follow up e-meeting and reminders to busy executives.
- Give feedback on completion of tasks process.
HR Management.
- Training of Staff members on programs. Compiling leave reports.
- Management of confidential staff personal files. ·Management of staff salary Increases. Creating of employee contracts.
- Conduct research for disciplinary hearing.